A quick recap of the conversation during the October 17th ElectroRegeneration Society meeting:

Present

Randy Everett

David Turnbull

Pete Ashdown

Matthew Reinbold

Laura Moncur

Kyle Waters

Action Items

  • Matthew will compile list of those that have received computers so far
  • Matthew will work with Dave to create necessary forms for volunteers, donations
  • Randy will approach contact about possibility of seeing equipment disposed in conjunction with the county; may be possibility of lower rate per ton
  • Dave will be getting another large box for steel recycled items
  • Randy will get Matthew legaleese on Microsoft licensing for documentation of legitamay on OS installs

Policy

  • ERGS will accept all donations within the Salt Lake Area, even if the equipment doesn’t meet the minimum refurbished spec.
  • Items that fall below minimum spec will be recycled
  • Minimum system specs for computes distributed by ERGS are at least 1GHZ processor, 1GB RAM, 40GB harddrive

Introduction Pete began the meeting by thanking the group, specifically Randy and Dave, for the tremendous amount of work that has been accomplished so far. The booth at the Open Source Conference was successful in not only raising awareness but soliciting pledges to help out. Nearly 80 organizations have asked for assistance of some sort.

Forms

  • Two types of forms are needed. The first is some kind of documentation to validate service donating to the group. The second is to recognize hardware donations.
  • One record keeping possibility will be to use spreadsheets to keep track of numbers, merge out into thank you letters
  • print up forms at kinkos, with the carbon copies?

Minimum System Requirements/Acceptance Policy

  • There were some concerns about handling hardware that may be previously ‘harvested’ or fall below refurbishable condition. The decision was made to accept these donations anyway with the understanding that we will be able to best pass on the equipment to the proper recycling outlets.
  • Current rate is $4k for 10 tons of recycled hardware
  • Dave will be getting another large box/receptical for steel items

Computer Processing Flow

  • Workspace for processing computers from reception to delivery continues to be refined
  • Imaging of computers from network share is now configured
  • Can process 8 computers simultaneously and have them completely configured in 8 minutes.
  • Machines leave ERGS having their default home pages set to the ERGS website and a custom made ERGS desktop wallpaper

Web Based Inventory Management

  • would be nice to have some kind of web based inventory management
  • key would be having drop down forms instead of fill in the blank text, keep taxonomies consistent

Machine Refurbishment Discoveries

  • Most common hardware failure discovered now is on board video is dead
  • This may have been the reason why we inherited boxes of unused video cards from CFK
  • When prepping machines for labs it is preferable to use the smaller form factor boxes
  • Also, on lab machines, may be able to get by with smaller hard-drive sizes

Letterhead

  • Dave created a letterhead
  • Need to see if laser jets currently in inventory are operational; if so, could be used to print on nice stationary for donation inquiries
  • Letterhead template is located in the ERGS dropbox storage