There were a number of items discussed at the December, 2009 ElectroRegeneration meeting. The meeting is as follows:

At this point ERGS has placed close to 200 computers with non-profits, 15 to 20 with individuals.

Present Pete A, Laura M, Matthew R, Kyle W, Randy E, David T

Inventory Systems

• do we really need it?
• there is an argument for transparency, being able to say where things go
• would inventory cause more trouble than it is worth?
• anything of value goes in the cabinet locked up
• kyle thinks it very important but Randy, Dave don’t know if we have the resources
• need better documentation, pictures when computers are in picked up
• do need to track donations in the rough, except for the schools which is just a constant flow
• schema for the inventory, what is the timeline? possibly make it a community project
• need to discuss schema outside the board meeting
• on December 19 LUG will do Linux installs (on a Saturday) (Clint Savage)

Process

School District asked that we remove etchings in addition to labels from machines refurbished from school district’s stockpile

MAR program

• daily conversations, account doesn’t work, still working on getting it fixed
• next meeting, a price list of MAR list that could be upsold on machines that going out (Randy)

Fundraising

Miscellaneous

• need to put fundraising letter in html template
• initial email push has gone out, nothing has showed up in paypal yet
• grants want to know how many board members give, starts with the board
• people want to give to opportunities instead of needs
• need a one sheet; a story, a picture, a call to action (Pete said he can work on it, Laura)
• Pete will get his appeal out to his board member friends this week
• agreed on flickr tag #ergs
• need to get a photographer to come down and take some profession photos
• have a big, fundraising event in the next 6th months

eBay?

• what to do with the high end equipment, that which isn’t appropriate for individuals (like high end routers)
• concern is that it is time intensive
• there is a ergs account created
• Randy is mr. ebay, wants help with shipping and determining value
• have a spreadsheet with all costs, revenue broken into a spreadsheet
• volunteers to help to shipping
• q.how do we decide what to sell on ebay for revenue stream, what do we keep? a. its whoever is here, let their expertise make the decision
• need to associate the paypal account with the ebay account

Publicity

Website

• used to have unified look with wiki, but now identity is split
• todo: matthew will see if there is help directly from Automattic in skinning WP for ERGS

Getting Press

• is it time to contact tv, newspaper (pete will contact trib, desnews for Dec 19th event)
• Board Member Challenge: approach an area service orgainization, ask if they could use 2 computers for the holidays for people in need, 2 families before Christmas, 3 months xmission dialup access, 1.8, 2 GHZ, p4, dvd read/write, 40gigs, 1 gig

stickers for the machines – not only dontated by ergs, but bring it back when its done

saturday board member coverage at the warehouse

• becomes a long day
• try and donate a saturday, need to spend one with dave, randy to get tasks defined, learn the process
• start in January

Price/redemption list

• randy created a sample list for hours for getting stuff
• need the redemption list converted to spanish

status of getting state to change surplus policy

• won’t get in this session
• if not will get it in committee over the summer

status of power/electricity upgrades

• kyle will have cost for them next week
• as for landlord, gutters are growing plants, west side is broken
• move the “for rent” sign

need to get a sign for the building Charlie from CFK has requested 50 computers with MAR licensing – will hold machines for two weeks to pick up

next board meeting the 16th, a Saturday in January